英文メールの書き方:オフィス移転について社内に告知する

こんなシチュエーション、お仕事でありませんか?

社員数の増加に伴い、オフィス移転が決定したことを社内で告知しなければなりません。メール文の中で、移転が直接影響する社員とそうでない社員に対して異なる情報を宛てなければなりません。

 

英文メールで「オフィス移転について社内に告知する」お手本を動画でチェック!

こちらの動画では、伝えるべきメッセージとニュアンスを書き手が考えているところから、以下の内容のメールを実際に英語で書く様子までをご覧いただけます。

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Bizmatesのみなさま、

この度、新しいフィリピンオフィスの開設されることとなりました。事業や商品ラインアップの拡充に伴い、より多くの社員が働け、商品の展示が可能な施設への移転を進めていました。

新しいオフィスは、現在のオフィス同様アラバン地区に位置し、一ヶ月後に移転を行います。Bizmatesフィリピンにお勤めのみなさまには、管理部から数週間以内に指示があります。

新オフィスの画像を添付しましたので、新しい環境でのお仕事をご想像いただければと思います。

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今後の仕事での英語メールの参考になれば幸いです。

【動画内の”CC”ボタンをクリックして英語字幕を表示!】
【過去の動画を見るにはYoutubeページへ!Subscribe!】

00:00:05.420 --> 00:00:06.420
Hello, everyone!

00:00:06.420 --> 00:00:08.220
Welcome to E-mail Picks.

00:00:08.220 --> 00:00:12.550
It's mid-August and it's still hot here in
Tokyo.

00:00:12.550 --> 00:00:17.760
There's a colleague visiting us from the Philippines
and she tells us it's cooler in the Philippines.

00:00:17.760 --> 00:00:21.130
I am very jealous.

00:00:21.130 --> 00:00:25.810
Speaking of the Philippines: our Philippines
office is going to relocate to a bigger place

00:00:25.810 --> 00:00:28.890
- a much bigger place, later this year.

00:00:28.890 --> 00:00:32.980
And the construction company is working on
the interior renovation right now and I've

00:00:32.980 --> 00:00:39.190
only seen a few computer graphics images,
but it looks like it's going to look great.

00:00:39.190 --> 00:00:43.420
So I was asked to put together a quick e-mail announcement about the office relocation

00:00:43.500 --> 00:00:50.160
and this e-mail will be sent to everyone in
our Philippines office and our Japan office.

00:00:50.170 --> 00:00:54.059
And I'd like to make it sound exciting so
that we can start imagining what it will be

00:00:54.059 --> 00:00:56.580
like to work in that new office.

00:00:56.580 --> 00:00:59.440
So let's see how that e-mail will go.

00:00:59.440 --> 00:01:03.210
Ladies and gentlemen of Bizmates,
We are delighted to announce the opening of

00:01:03.210 --> 00:01:05.080
our new Philippines office.

00:01:05.080 --> 00:01:09.719
As our operations and product lines have expanded,
we had been working on relocating to a facility

00:01:09.719 --> 00:01:13.890
that would allow us to house more employees
and showcase our products.

00:01:13.890 --> 00:01:18.700
The new office is located in Alabang as our
current office is, and the move will take

00:01:18.700 --> 00:01:20.230
place a month later.

00:01:20.230 --> 00:01:24.340
For those working at Bizmates Philippines,
instructions about the move will be announced

00:01:24.340 --> 00:01:27.140
from the control department within the next
few weeks.

00:01:27.140 --> 00:01:30.859
For now, please envision yourself working
in the new work environment with the attached

00:01:30.859 --> 00:01:32.320
images of the new office.

00:01:32.320 --> 00:01:33.479
Thank you.

00:01:33.479 --> 00:01:40.079
Okay, so in the first paragraph, I'm explaining
why we are relocating to a bigger place.

00:01:40.079 --> 00:01:45.400
In the next paragraph, I'm talking about the
timing of the move first, and now I needed

00:01:45.400 --> 00:01:50.069
to inform my colleagues in the Philippines
that detailed instructions will come later

00:01:50.069 --> 00:01:54.890
by writing: "instructions about the move will
be announced from the control department within

00:01:54.890 --> 00:01:57.030
the next few weeks.

00:01:57.030 --> 00:02:01.950
But this message is only for the Philippines
office, not for the Japan office, that's why

00:02:01.950 --> 00:02:06.380
I wrote: "for those working at Bizmates Philippines"

00:02:06.380 --> 00:02:11.280
And then I close the e-mail by writing a positive
message and letting the readers know there

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are sample images attached in this e-mail.

00:02:14.680 --> 00:02:18.350
So there you go, an e-mail to announce and
office relocation.

00:02:18.350 --> 00:02:23.200
I'm scheduled to visit the new office in October
and I'm certainly very very excited about it

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Okay, so that's it for today.

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Thanks for watching and I'll see you next
week.

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